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 Replies: 10 / Views: 1,750 |
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Pillar of the Community
United States
950 Posts |
I am trying to come up with an inventory system so I can catalogue my collection in case of theft, and just for general reference. I thought about making a numbering system that would describe the coin. for example.. a 1943 S dime might have a number of 010-925-1943-S-0001 010 means it is a 10 cent coin 925 means it is silver 1943 is the year S is the mint mark 0001 means it is the first one of those I have. I haven't taken the time to start this yet, and before I begin such a daunting task I wanted to see if anyone here has a similar system (or a better one) and may be able to help work out the kinks before I start. Any feedback would be much appreciated!  |
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Pillar of the Community
United States
3486 Posts |
I don't have anything better, bay.
But in addition, may I suggest a code for "price paid?"
I chose the word "REPUBLICAN."
Each letter, different, represent the numerals 1 to 9 plus 0.
Thus, the indication "PB" indicates that I paid $35 dollars for the coin.
"EN" = $20. "UBN" = $450.
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Valued Member
United States
63 Posts |
That is pawn shop numbering right there:-) If I remember correctly my local pawn shop when I was younger in Tampa was Marylouise. They hated whenII figured it out, but truth be told I was given the iggy by a football buddy of mine that worked there on the weekends. I like the idea btw as my Wife did a spreadsheet and numbers 1, 2, 3 etc. when we buy them. Pretty simple but we are new.
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Pillar of the Community
United States
3294 Posts |
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Pillar of the Community
United States
3486 Posts |
And I thought that I came up with it on my own.
Simple, but better that my poor memory has become over the years.
I made this up maybe 25 or 30 years ago.
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Moderator
 United States
16679 Posts |
I have a system for coins I sell so I know what I paid and asking price.
I use letters, no numbers.
swcoin.ecrater.com
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Bedrock of the Community
United States
20753 Posts |
This is my system.
I list a 1943S Dime as EF-40.
If more than one, it is listed as 2-1943S Dimes. EF-40, Ef-45. Done.
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Pillar of the Community
United Kingdom
4208 Posts |
I like the idea, but if you want to label everything properly, instead of 975 for silver, have a numeric value for different metals.
001 - Copper
002 - Zinc
003 - Steel
And etc.
Also, you should consider area codes for the country of origin so as not to confuse foreign coinage.
So a British penny from 1984 would read '001 - GBR - 001 - 1984 - X - 001'
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Bedrock of the Community
United States
20753 Posts |
Quote:
I am trying to come up with an inventory system so I can catalogue my collection in case of theft, and just for general reference. I suspect that the general insurance companies would hardly want to try figuring out a complicated system. They usually like simplicity and the more you try for excessive details, the more you will get them irritated. My suggestion is to keep everything as simple as possible. Call a Nickel a Nickel. If for insurance purposes, hand them a copy of the Red Book for all those excessive details. As long as yours are US coins, they should be listed. Therefor all you need is what you have and what grade. a 1943S Dime is XF-40. Any price list gives the rest. And as for yourself, why complicate things. Just make it simple. |
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Pillar of the Community
United Kingdom
2624 Posts |
Republican letter code is not a new idea, any ten letter word works if numbers aren't repeated MuzeltofvX is a favourite in the jewellery trade (I think I pelt that right, its 9 letter but they add an X somewhere)
If you own a shop then stock numbers are required for keeping track of things (especially with secondhand goods where you need to know what they cost you as tax is paid only on the profit) and the numbers should be kept as short as possible then referenced in a database. So for instance a letter might indicate the kind of metal or country and then a number meaning a stock code which is short and simple.
For a personal collection I cant see any point, if I was going to issue numbers for my inventory they would simply indicate where the coin is.
I might give each binder a letter, then a page number, then a letter for which row and a number for which column. Thus B3B4 would be album B, Page 3, 2nd row down forth coin across.
All other details I wanted would be kept under that reference but the trouble would come keeping the entries up to date if I reshuffled the positions of any coins.
If it is just for insurance purposes I would scan each page also, proof that you did in fact own the coins could come in useful, writing the catalogue reference numbers to each coin might not be a bad idea either.
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Pillar of the Community
 United States
950 Posts |
This is just a small collection.. So far I can fit everything in a small safe but I want to get a system I'm place before it becomes too overwhelming.
I like the idea of using a letter rather than a number to make the number shorter. Also, building on what BenByfield said, I could assign each metal type a value with just a single digit.
That would make the numbers even shorter yet.
I hadnt thought about adding the grade to the description.. Now that it was mentioned, it seems like a no brainer. Thanks for the input!
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Replies: 10 / Views: 1,750 |
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Posted 08/24/2012 7:12 pm
