How Do You Keep Track Of Your Collection?

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Originally posted by RenaL

Zakgold, can you backup your data on that site?
Internet is usually good, but there's always a small risk that the server can go down and it's the same as a crushing HD.

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I can import the data into an excel file of my own and/or print up everything! Just go to the site and try entering a few coins and see for yourself.

Heritage is one of the world's largest aution sites for coins and I am sure someone there has backups of backups of backups of...

I have no idea what I have. Every time I open a box I get a surprise. If I spent more time at home I would get around to doing an Inventory. The only thing I kind of keep track on are my Jeffersons. My web site may eventually have all my coins on it but I will need a lot more space than I have at present.

I used to keep track in notebooks and albums but eventually I started missing entries and not removing items I sold. Now I feel genuine surprise when I run across something I forgot I had!! Mike

records? what a concept. have tryed many handwritten systems. but for all the big things I have to do and all the small things I should be doing I compromise by doing nothing. procrastination is hard work! thank god for this forumcoggie

I do not really keep track. I just mark how much I paid (coded) and put them in boxes or binders. When I am looking for something, I just look through to see if I have it.

I have MS Works Access database which I update when I buy/sell a note. I have about 10 columns which begin with date (purchased), ref#, (normally MacDonalds/Rennicks), year (of note), signatures, prefix, serial No., price paid, grade (at time of purchase), and columns for the past 5 years values....
Phew!!
Sounds complicated, but it literally takes 2 minutes to enter data when I purchase.
I used to have it worked out to %, but that was too laborious.

Now I have a life...

I use a Microsoft Excel spreadsheet originally set up by bigfella. This has been modified to suit my needs. I keep one for coins and another for notes with totals for each.

I envy all of you who actually KNOW what you have in your collection. I gave up years ago as I bought, sold and traded so often the task became huge! Now all I know is I have a lot of coins stashed, some in albums, some in a safe, some in binders, some in 2X2's, some in a closet, some in Tupperware containers and some in places I have long forgotten about! I have literally hundreds and hundreds of receipts in various places so the situation, at this present time, is hopeless! The important thing is I am alive, still collecting and a DARKSIDER full of coin passion!