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Provenance And Record Keeping For Bank Note Collections

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CelticKnot's Avatar
United States
12819 Posts
 Posted 03/09/2016  11:19 pm Show Profile   Bookmark this topic Add CelticKnot to your friends list Get a Link to this Message Number of Subscribers
In a recent post, Amrys mentioned enjoying collecting notes with a story behind them. I definitely can get behind this and I'm sure most of us feel the same way too.

After all, numismatics is part art history, part economics, part politics, and part anthropology. As such, naturally there will be stories. Even (especially?) pristine notes that haven't seen a day of circulation and have spent decades in collections/hoards have a story. All that turns into provenance and provenance can add major value to notes.

So my question is, do you keep journals/records of your purchases to add to the provenance and/or for personal records? I'm sure the high end collectors here definitely do if only for insurance and estate purposes. I pretty much keep track of every note I put into my collection, regardless of value. If I pull a note from circulation, I track it. If it's a $2.50 note on ebay that I spent more on shipping for, I track it (and note that). If it's a $100 note, I definitely track it (and for these I generally am much more detailed with my notes).

Eventually some of us may have our names attached to hoards.

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paxbrit's Avatar
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992 Posts
 Posted 03/09/2016  11:27 pm  Show Profile   Bookmark this reply Add paxbrit to your friends list Get a Link to this Reply
All I do is keep a spreadsheet with relevant Pick numbers, denominations, serial numbers, years, grade, value, cost, that kind of thing. As for provenance, most of it came from shops or vendors with no prior history, so nothing there.
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CelticKnot's Avatar
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12819 Posts
 Posted 03/10/2016  12:14 am  Show Profile   Bookmark this reply Add CelticKnot to your friends list Get a Link to this Reply
Provenance starts somewhere....why not with your collection?
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GoldenChest's Avatar
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814 Posts
 Posted 03/16/2016  3:56 pm  Show Profile   Bookmark this reply Add GoldenChest to your friends list Get a Link to this Reply
I keep a Provence record for my error and experimental collection.
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WheatBack's Avatar
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2850 Posts
 Posted 03/16/2016  4:55 pm  Show Profile   Bookmark this reply Add WheatBack to your friends list Get a Link to this Reply
I have an excel spreadsheet that is very out of date -- I have bought and sold so many notes already this year that I should probably just start fresh. I have stacks of graded bills just sitting around waiting to be organized, but I never get around to it with my busy, never ending schedule.

This thread reminded me that I need to keep better track of everything.
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MeadowviewCollector's Avatar
United States
4409 Posts
 Posted 03/16/2016  7:09 pm  Show Profile   Bookmark this reply Add MeadowviewCollector to your friends list Get a Link to this Reply
I have a notebook where I record all the information about the notes in my collection. I write down these things: serial number, plate position, series, denomination, price paid, date of purchase, grading company and grade (if certified)

I have two notes that I purchased at the end of 2015 that I haven't recorded in this fashion yet, it's on my to do list.

-MV
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